Legal Assistant

Legal Assistant

Job Title: Legal Assistant

Department: Legal

Reports to: Supervising Attorney & Firm Administrator

Schedule: Full-Time

Pay: Salary ($45,000 – $65,000)

About Us:

Romero Law, APC is a nationally renowned civil litigation in the area of employment law, representing whistleblowers and victims of discrimination, retaliation and workplace harassment. The firm is comprised of a number of experienced trial attorneys and litigates cases throughout the state. We are looking for a new colleague who shares our strong commitments to social and workplace justice and representing underserved communities. Expectations are set very high, tolerance for errors is very low, and mutual respect within the team is paramount.

We’re making history combatting corruption and injustice in both law enforcement and in the private sector. We’d like to have you be a part of our story, as we’re just getting started.

Job Summary:

Full-time legal assistant for the law firm’s growing litigation practice, cooperating closely with staff litigation attorneys and paralegals in administering/facilitating day-to-day business and legal operations. A successful legal assistant enhances attorney effectiveness by developing case information, evidence, and settlement options, tracking cases, and supporting attorneys’ trial proceedings.

Duties/Responsibilities:

• Attorney Support
  • Keeps Cases Organized by:
    • Establishing and organizing files.
    • Monitoring calendars.
    • Meeting deadlines.
    • Documenting actions.
    • Inputting information into case management database software.
    • Performs basic filing and record keeping
  • Helps Develop Cases by:
    • Maintaining contact with people involved in the case.
    • Scheduling depositions.
    • Preparing and forwarding summonses and subpoenas.
    • Drafting and Filing complaints.
    • Filing claims
    • Obtaining client documents.
    • Preparing witnesses and medical matrices.
    • Preparing responses to opposing counsel.
    • Generating status reports.
  • Keeps Clients Informed by:
    • Maintaining contact.
    • Communicating case progress.
  • Supports Case Preparation by:
    • Preparing case summaries and materials for conferences and court appearances.
    • Preparing pleadings.
    • Monitoring and obtaining client documents.
    • Organizing materials for team case review.
    • Monitoring case deadlines and keeping cases on track.
  • Enhances Trial Proceedings by:
    • Organizing evidence.
    • Preparing exhibits.
    • Scheduling witnesses.
    • Ensuring that witnesses are ready when needed.
• Complete Administrative Duties including, but not limited to:
  • Making copies
  • Answering and directing phone calls
  • Greeting clients
  • Coordinating appointments including all correspondence and logistics necessary
  • Manage legal documentation and correspondence in strict confidence.
  • Assist with accounting and billing.
  • Implement and improve administrative processes for more efficient workflow.
  • Manage records retention, including information storage and retrieval, if necessary.
  • Manage all printed reference materials and subscriptions, if necessary.
• Writing
  • Draft documents and letters using proper templates.
  • Correspond with counsel, courts, and clients.
• Business Development
  • Maintain excellent relationships with clients, vendors, and coworkers.
• Updates job knowledge by participating in educational opportunities and reading professional publications.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Performs other related duties as assigned.

Required Qualifications

• Excellent organizational skills and attention to detail.
• High emotional intelligence and the ability to work well and negotiate effectively with a wide range of personalities.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• The ability to be professional and courteous.
• Impeccable writing and proofreading skills.
• Strong project management skills and the ability to multi-task.
• Ability to function well in a high-paced and at times stressful environment.
• Excellent verbal and written communication skills.
• Computer skills with some or all of the following software including, but not limited to, MS 365, Google Workspace, Westlaw, and Case Management System
• Familiar with legal terminology.
• Fluent in English, both written and verbal.
• Bilingual, Spoken Spanish fluency (Preferred)
• A strong desire to expand one’s scope of knowledge and professional competencies.

Education and Experience

• Two-year college degree or equivalent certification preferred.
• Some law firm or legal experience

Physical Requirements

• Ability to sit at desk and work on a computer for prolonged periods.
• Must be able to lift up to 15 pounds at times.

Benefits

• 401(k) and Company Matching (100% on the first 3% deferred, then 50% of contributions from 3% to 5%)
• Fully Paid Dental Insurance
• Fully Paid Health Insurance
• Fully Paid Vision Insurance
• Paid Vacation (40 hours per year, capped at 80 hours).
• Paid Sick Leave (48 Hours)
• Paid Time Off (24 Hours)